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City Clerk
Name Position Telephone
 Karen Chasteen City Clerk 765-983-7232
 Monica Burns Deputy Clerk 765-983-7230
 Joyce Carr Ordinance Violation Clerk and Switchboard 765-983-7231
     

City Clerk's Office Hours:
Monday through Friday, 8:00am - 4:30pm

Mission Statement

To maintain and preserve the recorded history of the City of Richmond and to make these documents readily available to the citizens of Richmond.

The Municipal Clerk is the historian for the entire recorded history of the City and is the oldest of public servants in local government. Municipal Clerks are the hub of government and is often the first point of contact with local government.

Read a History of a City Clerk
 

The Staff of the Clerk’s Office for the City of Richmond include the Clerk, Deputy Clerk and Ordinance Violations Clerk. In 2004, the switchboard for City Offices was moved to the Clerk’s Office. All calls are answered in person and we “go the extra mile” to ensure the correct information is given to a citizen or they are forwarded to the appropriate government or outside agency.

RECORDS MANAGEMENT:

 
Records management includes all current and historic City documents and materials created by the entire organization.

The City Clerk files and tracks:

 

  • Ordinances
  • Agreements
  • Meeting notices, agendas & minutes
  • Resolutions
  • Contracts
  • Misc. Historic Documents

Public Records Requests are processed through the Clerk’s Office.
 
The Clerk is working to make Richmond’s legislative history available on the City website (http://www.richmondindiana.gov).
 

ADMINISTRATION:
 
  • Administers Oaths of Office
  • Prepares agendas, agenda packets and minutes for
    • Common Council
    • Richmond Power and Light Board of Directors
    • Board of Public Works and Safety
  • Citizens can register to vote
  • Citizens can apply for absentee ballots
  • Animal Control Licensing
  • Licensing for Sexually Oriented Business
  • Handicapped and Residential Parking Permits
  • Alarm Permits
  • Bus passes
  • Off-street parking permits.

MISCELLANEOUS:

Wedding ceremonies for Richmond residents and military personnel can be performed on Wednesdays (by appointment-983-7232).

Tours of the City Building are scheduled and organized through the Clerk’s Office (983-7230)


INFORMATION AND REFERRAL SERVICES:

Have a problem? Don’t know who to contact or where to look for help?

Call us for assistance in finding who may best be able to serve your needs.

The City of Richmond Information and Referral Service is the link to bring people and services together.

The 2-1-1 Partnership through Area 9 will be available in 2008.


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