Includes, but not limited to the following:
(a) All boards, commissions, committees, or authorities, created either by City resolution, ordinance, agreement or State law, including, but not limited to the Richmond Sanitary District, Richmond Park Board, Richmond Airport Board, the Board of Zoning Appeals, the Richmond Planning Commission, the Economic Growth and Development Board, the Economic Development Commission, Police Merit Commission, Police Pension Board, Fire Pension Board, Urban Enterprise Zone, Revolving Loan Fund, Telecommunications Council or which are supported in whole or part by City funds, or for which City officials or employees serve in their official City capacities, shall furnish the City Clerk’s office with copies of all meeting notices, agendas, minutes and memoranda. Notices and agendas, if available, shall be furnished to the City Clerk no later than the date on which such meetings are to be held. Meeting minutes and memoranda shall be delivered to the City Clerk no later than five (5) days after the minutes and/or memoranda have been approved by the respective body.
(b) Unless otherwise exempt under law, all of the boards, commissions, authorities, and committees which shall meet the guidelines set forth in paragraph (a) shall make written minutes of all public meetings.
(c) It shall be the duty of the secretary of such board, committee, authority, or other appropriate body to deliver such notices, agendas, minutes and memoranda to the City Clerk.
(d) Failure to comply with this Code provision shall be cause for the Council request for the presence of the presiding officer of such board, commission, authority, or other body at a regularly scheduled meeting of the Council to explain the failure to comply, under the powers and authority granted by I.C. 36-4-6-21.
(e) This ordinance is intended to reflect the policy of making government more
accessible to the public. The failure of any board, commission, committee, authority, or other appropriate body to comply with this ordinance shall not invalidate any action taken by such board, committee, commission, authority, or body, unless otherwise provided by law.
(f) The City Clerk shall give notice to each and every board, committee, commission, authority, or other body for which this ordinance would be applicable, by presenting a copy of this ordinance annually at the first meeting of such bodies each year.
(g) Those records or other materials classified as privileged or confidential pursuant to State or Federal Statute shall be exempt from the provisions of this section. (Ord. 9-1985).
More Categories: