For the purposes of this Ordinance the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. Words indicating masculine gender shall also refer to the feminine gender. The word “shall” is always mandatory and not merely directory.

(a) “MAYOR” is the Mayor of the City of Richmond.

(b) “CITY” is the City of Richmond.

(c) “COMMON COUNCIL” is the Council for the City of Richmond.

(d) “CONTROLLER” is the City Controller for the City of Richmond.

(e) “DEPARTMENT OF FINANCE” is the Department of Finance and Purchasing for the City of Richmond.

(f) “CONTRACTUAL SERVICES” shall mean and include, but not be limited to, all towel and cleaning service; other labor contractual services; leases for all grounds, buildings, office or other space required by the using departments; and the rental, repair or maintenance of equipment, machinery and other city-owned personal property. The term shall not include professional and other contractual services which are in their nature unique and not subject to competition such as legal, accounting, or consulting services, except as a part of a grant supported by Federal funds.

(g) “SUPPLIES” shall mean and include all supplies, material, and equipment.

(h) “USING DEPARTMENT” is any department, agency, commission, bureau or other unit in the City government using supplies or procuring contractual services as provided for in this Ordinance, and includes the Richmond Sanitary District as authorized by its Central Purchasing Resolution, and any school system or governmental unit with which the Controller negotiates an intergovernmental agreement for cooperative purchasing as authorized herein to the extent and for the purposes authorized by such intergovernmental agreement.

(i) “FEDERAL GRANTS” shall include all federal grants.

(j) “STATE GRANTS” shall include all state grants but shall not include Motor Vehicle Highway or Local Road and Street funds, or state tax revenues.

(k) “PUBLIC WORKS” means the construction, alteration or repair of a public building, airport facility, highway, street, alley, bridge, sewer, drain, or other improvement that is paid out of a public fund or out of a special assessment.